This Travel Service Agreement is made on the date provided at the below portion of this Agreement (the "Effective Date") between Passport Proud LLC, (the “Company”) whose principal place of residence is 28 Spring Street, Unit 230 | Princeton NJ 08542, and “Traveler” whose legal name is designated at the below signature.
This Travel Service Agreement is made on the date provided at the below portion of this Agreement (the "Effective Date") between Passport Proud LLC (the “Company”), whose principal place of residence is 28 Spring Street, Unit 230 | Princeton, NJ 08542, and “Traveler(s)” whose legal name(s) is designated by typing their name in this Google form document.
TIMELINESS
Travelers understand it is their responsibility to arrive in time for travel departure or the start of an event or activity. Passport Proud LLC assumes no responsibility, liability, or expense for Traveler's inability to travel or participate in any activity or event hosted by Passport Proud LLC due to insufficient, inaccurate, or expired travel, medical, and identifying documentation, or failure to arrive on time for travel departures or participation in events or activities for any reason, including those reasons that are out of the Traveler’s control.
IDENTIFICATION
Passports
Passengers are responsible for ensuring they possess the correct travel documents and MUST consult with the respective consulate(s) or visa agency to determine whether any visas or passports are required for their travel. Passports must be valid for at least six months beyond the date of return from travel. Some countries mandate a full blank “VISA” page in the passport for stamping upon entry. The information provided about travel documentation is applicable to US citizens only. Non-US citizens should consult with the consulate of the country(s) they plan to visit for the most current entry requirements.
PAYMENTS & CANCELLATIONS
To secure your booking for the upcoming travel, please follow the monthly or bi-weekly payment schedule. These payments are calculated based on the remaining balance and will continue until the full payment is completed. The final payment must be made no later than November 1, 2024. Please note that failure to complete payments as scheduled may result in the cancellation of your reservation without refund of the deposit.
REFUNDS
Please note that Passport Proud LLC operates under a strict no-refund policy. This means that once a booking is made, we are unable to offer any refunds or reimbursements for cancellations initiated by the traveler. The only exception to this policy is if the trip is canceled by Passport Proud LLC itself. This is because Passport Proud LLC has contractual agreements with hotels, airlines, and other vendors that will not allow us to obtain refunds. This way, we can keep our package prices competitive and allow you to make monthly payments on your vacation. We encourage all travelers to carefully review their plans and commitments before making a reservation to ensure that they are fully prepared for their upcoming adventure.
TRAVEL INSURANCE AND DOCUMENTATION
Trip insurance is mandatory for all Passport Proud LLC travelers to safeguard against unexpected events.Passport Proud LLC requires the Traveler to purchase the necessary and required travel insurance. Traveler understands that all required credentials, visas, permits, insurance, and other travel, medical, and identifying documentation are the sole responsibility and at the sole expense of Traveler. It is Traveler’s sole responsibility and cost to determine whether they need a visa or any other documentation for this trip, the applicable type of visa, and to ensure that the visa is applied for, obtained, and received in time for travel on this trip.
LAND ONLY PACKAGE
Choosing the LAND ONLY PACKAGE means you are responsible for arranging your own flights and airport transfers. It is crucial to carefully consider dates when booking your flights to align with the tour schedule.
PHOTO RELEASE
Passport Proud LLC may take photographs or videos of its trips, and trip participants grant Passport Proud LLC permission to use the same for promotional or commercial purposes without payment of any compensation to the participant.
What's Included:
Accommodations as listed
Private Concierge/Tour Guide
Visa Planning Session
Trip Planning Sessions
Airport Shuttle Transportation
Bus Transportation
Round Trip Transfers to the airport
All entrance fees during the itinerary
Cultural Activities including Drumming Lessons, Pottery, or Batik Making
Exclusive Passport Proud Merchandise
Daily Breakfast
1 Welcome Dinner, 2 Lunches, 1 Farewell Dinner
Water during the day
All taxes and fees
What's Not Included:
Flights
Travel Insurance
Visa/Vaccination Application Form and Fees
Individual Leisure Activities
Anything not listed in What’s Included
ACCOMMODATIONS & CHECK-IN/OUT
Hotel check-in time is generally not before 3:00 pm local time, and check-out is prior to noon local time.
TOURS & GRATUITIES
Sightseeing & Itinerary
Tours will be operated by motor vehicle, its size dictated by the number of participants. Passport Proud LLC tours are designed to accommodate both individuals and groups. Times listed in itineraries are approximate and only meant as guidelines. Some itineraries may have early morning start times to complete the touring during daylight hours or avoid afternoon heat in tropical and desert climates. It is your responsibility to arrive on time for all scheduled flights, cruises, and package components.
HEALTH & DISABILITIES
Health Requirements
Check with your healthcare provider for up-to-date requirements. You may also check the Centers for Disease Control and/or World Health Organization for their recommendations. Required inoculations must be recorded on a valid vaccination certificate, which the client must carry as proof of inoculation where required. Individuals with heart disease, chronic illness, physical disabilities, advanced pregnancy, etc. should not participate in these rigorous travel programs.
Travelers with Disabilities
To fully enjoy your Passport Proud LLC tour, we recommend selecting a trip suitable to your physical capabilities. Travelers requiring assistance must notify Passport Proud LLC prior to reservation. Tour participants must be accompanied by an individual responsible for providing those services. Tour managers, guides, drivers, and other personnel are not able to provide such assistance.
ASSUMPTION OF RISKS
Release from Liability
Passport Proud LLC, its shareholders, owners, directors, officers, employees, and affiliates (collectively Passport Proud LLC), does not own or operate any entity which is to or does provide goods or services for your trip, including, for example, ownership or control over hotels or other lodging facilities, airlines, vessels, buses, vans, or other transportation companies, local ground operators, providers or organizers of optional excursions, or equipment used thereon, food service, or entertainment providers. All such persons and entities are independent contractors. As a result, Passport Proud LLC is not liable for any negligent or willful act or failure to act of any such person or entity, or of any other third party.
Without limitations, Passport Proud LLC is not responsible for any injury, loss, or damage to person or property, death, delay, or inconvenience in connection with the provision of any goods or services occasioned by or resulting from, but not limited to, acts of God, acts of government, force majeure, acts of war or civil unrest, insurrection or revolt, strikes or other labor activities, criminal or terrorist activities of any kind, or the threat thereof, overbooking or downgrading of accommodations, structural or other defective conditions in hotels or other lodging facilities, mechanical or other failure of airplanes or other means of transportation, or any failure of any transportation mechanism to arrive or depart timely or safely, dangers associated with bites from animals, pests or insects, marine life or vegetation of any sort, dangers incident to recreational activities such as swimming, kayaking, sailing, canoeing, rafting, hiking, walking, bicycling, ATVing, etc., sanitation problems, food poisoning, lack of access to or quality of medical care, difficulty in evacuation in case of medical or other emergency, illness, epidemics or threat thereof, or for any other cause beyond the direct control of Passport Proud LLC. In addition, I release Passport Proud LLC from its own negligence and assume all risk thereof.
I am aware that travel, such as that I am undertaking, involves hazardous activities, with the risk of illness, injury, or death which may be caused by the force of nature, animals, insects, or flora, the negligence of Passport Proud LLC, or other persons and companies known or unknown, or of willful or criminal conduct of third parties. I am aware that weather conditions may be severe, adverse, and/or unpleasant. I am also aware that medical services or facilities may not be readily available or accessible during some or all of the time during which I am participating in the trip. To partake of the enjoyment and excitement of this trip, I am willing to accept the risk and uncertainty involved as being an integral part of my adventure. I hereby accept and assume full responsibility for any and all risks of illness, injury, or death and of the negligence of Passport Proud LLC and agree to hold harmless and release Passport Proud LLC from claims of any and third-party negligence.
I understand the physical requirements of the activity in which I will be participating, and I currently have no known physical, medical, or mental condition that would impair my ability to participate in this tour or my safety in this activity, and I am willing to assume all risks that may be created, directly or indirectly, by any such condition. I hereby authorize Passport Proud LLC or my local ground handler or others to arrange for any emergency medical treatment and hospitalization as may be necessary for me because of participation in this activity without further consent.
BINDING ARBITRATION
I agree that any dispute concerning, relating, or referring to this Agreement, the brochure, or any other literature concerning my trip, or the trip itself, shall be resolved exclusively by binding arbitration pursuant to the Federal Arbitration Act, either according to the then-existing Commercial Rules of the American Arbitration Association (AAA) or pursuant to the Comprehensive Arbitration Rules & Procedures of the Judicial Arbitration and Mediation Services, Inc. (JAMS).
Such proceedings will be governed by substantive (but not procedural) New Jersey law and will take place in Burlington or Mercer County, New Jersey. The arbitrator, and not any federal, state, or local court or agency, shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability, or formation of this contract, including but not limited to any claim that all or any part of this contract is void or voidable. By agreeing to these terms and conditions, I understand that I am waiving my right to a trial by jury.
VOLUNTARY PARTICIPATION
I acknowledge that I have voluntarily applied to participate in the trip designated on this application (or a trip to which I may change), and I have read the description of the trip as it appears in the contract with Passport Proud LLC, together with all information contained in this application. I am voluntarily participating in this trip with knowledge of the hazards involved.
KNOWING AND VOLUNTARY EXECUTION
I have carefully read these Terms and Conditions and the booking information sections of this document, and fully understand its contents. I am aware that this is a release of liability and a contract between myself and Passport Proud LLC, and I agree of my own free will. By acknowledging by typing my name, I agree to these Terms and Conditions and Passport Proud LLC's release from liability, assumption of risk, and binding arbitration clause for myself, each member of my traveling party, and any minor children accompanying me.
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